The constant evolution of audiovisual technology means that organizations of all sizes can experience the benefits of an updated AV setup, such as improved collaboration and communication. If you are in the process of upgrading your organization's facility, you may have considered whether or not this is a good time to implement a new audiovisual system as well.
Making this decision early on will help you account for your audiovisual system in the construction phase of your new facility or while selecting an existing property for your move. Bear in mind that the size and layout of each building have a direct impact on your audiovisual setup. By including audiovisual integration in your building or moving plans, you can make sure AV factors such as sound, lighting, and video design are developed in a way that discreetly compliments your new facility.
Still, does this necessitate new AV systems, or should you simply transfer existing equipment to your new premises? Consider the following factors when planning the transition of your AV system and plan your audiovisual setup accordingly.
Can Your Current Audiovisual System Accommodate Your New Facilities?
Regardless of industry, the most competitive organizations are constantly growing. At some point, you will need to expand or revamp your company's facilities, and oftentimes, this is the perfect time to upgrade your AV system as well. Advanced audiovisual equipment directly impacts your organization's ability to communicate and collaborate effectively.
When you're considering whether to upgrade your audiovisual equipment to suit a new facility, experienced audiovisual professionals can help assess the suitability of your current AV system. If your AV infrastructure lacks in any of these areas, it may be time for a system upgrade.
Flexibility
The way we use technology and conduct business evolves rapidly, so it is crucial that your organization's audiovisual infrastructure can also adapt as necessary. As more companies implement remote and hybrid work models, many are choosing to reinvent facility layouts as well. This could entail open-space floor plans and conference rooms with increased emphasis on video collaboration. An updated AV system will enhance your organization's ability to accommodate a changing work environment. If your current audiovisual setup does not allow employees, clients, or customers to experience the benefits of a versatile system, it may be wise to upgrade at your next premises.
Scalability
Scalability is a critical component of AV technology deployment. When you are in the process of upgrading your facilities, an improved audiovisual system will make it easier for your company to employ collaborative technologies. Experienced audiovisual integration specialists can work with your organization to create a scalable solution with documented systems that you can easily integrate into various spaces and grow with your business.
Quality Assurance
It can be challenging to ensure that your organization's audiovisual infrastructure is running smoothly throughout its lifecycle, but when you are upgrading your facilities, it allows you to assess the current state of your audiovisual systems. Work with audiovisual integrators to evaluate your systems’ standards for optimal performance. Some may already be out of date or due for an upgrade, and the move to a new facility provides the perfect opportunity to make these changes without disrupting your daily operations.
This is also a good time to evaluate QA issues at the new facility, which may require AV solutions that weren’t an issue in your last space. For instance, if video conferencing participants can hear private meeting information from the other room, your new building may need improved sound-masking technology.
User Experience
The move to new premises is also an ideal time to evaluate the user experience of your AV systems and make changes or updates wherever necessary. After all, if employees find it challenging to utilize your audiovisual equipment correctly, it will hinder productivity. To create a more streamlined workflow, your new facilities should have a uniform audiovisual system, complete with compatible software and intuitive interfaces. Your staff must already acclimate to their new workspace, but there’s no need to bog them down with overly complex or hard-to-use systems when there are better AV solutions available.
Suitability
A final and critical aspect in evaluating your audiovisual systems for a new facility is their overall suitability for the space. If you are expanding, downsizing, or moving to a dramatically different type of facility, your existing AV systems will probably be a poor match to your new building’s needs. Audiovisual solutions are very dependent on the unique requirements of each room, so your new facility may demand entirely different tools and accommodations to enable a peak AV experience for clients, partners, and employees. If your current audiovisual setup seems inconsistent with your new facility, audiovisual integration specialists can help you implement well-matched systems that are easy to use and enhance the overall quality of your space.
Planning an Audiovisual System for Your New Facilities
In the modern world, audiovisual systems affect every aspect of your facility's infrastructure to improve communication, efficiency, and productivity. Unfortunately, companies often undervalue the benefits of an improved audiovisual system. In many cases, an updated AV system complete with IT support can improve daily operations and collaboration.
If you are interested in upgrading your facilities, anticipating audiovisual factors gives you the opportunity to implement customized solutions designed specifically for the needs of your unique space. For instance, you can work with audiovisual integration specialists to ensure pathways for cabling and structural support. Furthermore, thorough planning will ensure that each piece of AV equipment becomes an integral part of the facility with seamless integration that compliments your new space.
The typical lifecycle of corporate AV equipment is anywhere from 3 to 4 years, but many organizations choose to update their AV systems even sooner. Technology evolves rapidly, and companies at the forefront of their industry cannot remain competitive with outdated equipment.
Over time, an obsolete audiovisual system can even incur costs greater than the expense of a new audiovisual system. Consider the additional costs associated with system errors, increased time with IT support, and lost productivity.
If your organization has limited financial resources to commit to AV upgrades, experienced audiovisual integrators can analyze the needs of your new facility and help you prioritize which systems you may transition for continued use and which ones should be replaced or reimagined in the next space.
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