Conference presentations are a core component of corporate communication. No matter your industry, conferences present the perfect opportunity for like-minded people to connect with one another in the same place at the same time.
If you’re presenting at a conference, it’s important to prepare. In most cases, conferences have a wide range of people in attendance, so when you get the opportunity to share your message with a large audience, everything must proceed smoothly.
Another important element of an excellent conference presentation is AV technology. With the right AV tools, you can create a more engaging, inclusive experience for attendees and enable connections with people from across the globe. Today, we’ll give you a few tips to ace your conference presentation and recommend AV technologies that will help you reach your goals.
5 Tips for Your Conference Presentation
The best conference presentations require careful planning and preparation. When getting ready, these simple tips will help you set your presentation up for success.
1. Understand the Goal of Your Conference Presentation
Creating a thorough and engaging conference presentation begins with identifying the overarching point you want to make. It may seem apparent, but many presentations are low quality simply because they have no unified purpose.
For example, is your goal to inform the audience, garner approval, or drive a key action? Once you understand the greater purpose of your conference presentation, ensure that your entire presentation stays in alignment with this goal from start to finish.
2. Tailor the Message to Your Audience and Time Limit
Aside from honing in on your goal, you’ll need to ensure that your conference presentation is suitable for your audience while fitting within the allotted time frame. Get started by researching the audience’s primary objectives and knowledge level.
As for time management, begin by organizing your presentation into a few key points, with smooth transitions from one section to the next. Then, practice your presentation to ensure that your delivery fits within the allotted time limit.
3. Use Visuals to Illuminate Your Key Points
Images are a crucial component of an engaging conference presentation. For instance, you may need to use a pie chart to help the audience visualize data or utilize a strong image to convey your message. Generally speaking, visuals are more effective than words. These images will make it much easier to explain complex concepts. However, keep in mind that they don’t have to be busy or complicated — rather, the most impactful visuals are usually quite simple.
4. Encourage Questions and Discussion
Encouraging questions and fostering discussion during a conference presentation can help engage the audience and create a dynamic learning environment. When planning your conference presentation, consider starting the conversation by presenting your openness to questions and discussion from the start. It may also be beneficial to pause at key points in your presentation and invite questions from the audience.
Foster an authentic connection with your audience by asking thought-provoking questions that stimulate critical thinking. If you can access the right audiovisual equipment, you can also utilize audience response systems to gather instant feedback, conduct real-time polls, and initiate worthwhile discussions.
5. Have a Backup Plan
Before your conference presentation begins, consider your course of action in the event that your technology does not function as planned. For instance, your laptop may not reboot, or your flash drive may not work at the start of your presentation. Create a backup plan before the day of your presentation so that you’re well-prepared for any potential mishaps.
If your presentation requires any specific audiovisual equipment, alert the conference organizer of your needs long before the day of the presentation. Additionally, it may be beneficial to submit your presentation slides online or email yourself the necessary information to ensure that your material is available from multiple sources and that the presentation goes smoothly.
AV Technology for Your Conference Presentation
Every conference presentation needs advanced audiovisual technology to ensure a memorable experience for speakers and attendees. Before hosting a conference presentation, assess your AV setup with the assistance of AV integration specialists and make any necessary adjustments before the event.
Digital Signage
Recent statistics show that over 50% of professionals utilize digital signage for communication. When it comes to conference presentations, digital signage allows speakers to amplify their message using dynamic visuals, animations, and video content to capture the audience’s attention. Consequently, presentations are more interactive and engaging, making it possible for presenters to create memorable experiences while increasing attendees’ information retention. Digital signage can even provide real-time updates about the displayed content, informing the audience about recent events.
Audio System
The right audio system is crucial to the overall success of your conference presentation. Consider working with audiovisual integration specialists to optimize your audio equipment before any presentation to ensure crystal-clear sound. High-quality audio equipment will keep the audience attuned to the presentation while preventing distractions or disengagement from straining to hear the speaker.
A clear audio system can enhance Q&A sessions, as well. Effective audio technology will even enable speakers to accommodate attendees with hearing impairments, fostering an inclusive environment for all participants.
Video Conferencing Equipment
Virtual and hybrid events are the new normal, so speakers will need access to video conferencing equipment in order to allow attendees to join from different locations. Video conferencing technology gives speakers the tools necessary to connect with a diverse audience, which expands the presentation’s reach and impact.
Speakers can also utilize video conferencing technology to record presentations for later playback. This ensures that content is accessible to people who couldn’t attend the live presentation. Video conferencing technology even allows presenters to view analytics and insights, so they can track performance and leverage data to host better presentations in the future.
Enhance Your Conference Presentation with Applied Global
Whether it’s time to upgrade the audiovisual equipment in your conference center, event space, or corporate offices, Applied Global Technologies (AGT) offers the professional guidance and implementation support you need. To learn more about our AV solutions, contact us today. Our professionals are ready to discuss your specific needs and recommend the right solution for your goals and budget.
